Tricks And Functions To Be More Productive With Microsoft Word

A tool as complete as Word allows you to customize its menus so that you have closer to the functions you usually use in your day today. Surely most of them would sound to you, but you didn’t use them either because you didn’t know how to put them into practice or you couldn’t configure them to your liking.

Microsoft office tips

These essential functions must include many more that make Microsoft Word, with its defects, a professional tool that aims to cover all the needs in terms of writing and layout of texts. Today we will focus on aspects of Word that will help us work faster, saving time and effort in applying changes to our documents that can be applied with a few mouse clicks.

The Styles

By default, Microsoft Word has its own format (text alignment, size and font …). The inertia is to change the format after writing the document, either by selecting all the text (CTRL + A) and applying the changes (size, font, aligned, line spacing if necessary, etc.) or by hand, selecting several paragraphs, then a subtitle, and so on.

But if we have our own aesthetic tastes and we use them regularly, why not configure Word to work as we want and not with its default settings?

First, you can change the default font of new documents. As simple as going to the Font dialogue box, select the font and size we want and click on the Set as default button. Word will ask if you want to apply that change to the open document or to all the blank documents that you open from now on.

From here, thanks to the styles of Word we can configure typographic combinations to apply several changes to different pieces of text with a single mouse click.

By default, Word already has its styles (Normal, Title 1, Title 2, paragraph, etc.). By right-clicking on the style gallery and left-clicking on Modify … a dialogue box will open to configure each of the existing styles and include new ones with the name you want.

The styles allow you to apply a specific format (font, size, alignment, line spacing, etc.) in a selected text faster than if you had to change all attributes by hand.

As in the case of the default font, you will be asked if you want to apply the style changes to that document or to everyone you create from that moment.


In addition to having our own preferences regarding the text format, surely on many occasions, we create the same type of document where many fields, titles or notes are repeated, especially in the case of legal or bureaucratic forms or texts.

Why write again the redundant fragments or copy them from an old text if we can create our own templates, that is, preconfigured documents where we just have to add the new text.

To create a new template we just have to create a normal and current document, apply how much we need to use repeatedly in subsequent documents and, once everything is ready, Save as and Templates. You indicate a name that will help you find it easily and then configure it as a Word template if it does not come by default.

Each time you create a new document from the template, it will remain saved as such but your new document will already include the content you previously configured. In addition, you can alter it for specific cases, especially in the case of dates or data that change in each document.

Letters, reports, newsletters, meeting summaries … With the templates, you will save time and get your periodic documents to have a homogeneous and professional design.

Search for and replace
The Search and replace function, in addition to being essential if you want to master Microsoft Word, will prevent you from spending excessive time looking for errors when writing a wrong name or date that is repeated in the document.

From Edit,> Search and replace (CTRL + H) you can search and, if appropriate, apply the change from a single dialogue box.

But Search and replace does not stop there. It also allows you to search for images, tables, comments and any content that you have included in the document. If the document is hundreds of pages, this function will be very useful.

From Edit> Search you will see the search box. In the magnifying glass icon, you can filter by type of content you are looking for, and thus streamline the results: graphs, tables, equations, notes, comments …

Search and replace also allows you to find specific formats in case you don’t see them with the naked eye and want to change them. Edit> Search and replace and in the search box, click More >>> and according to the options you choose from font, size or style, you will get the desired results.

How Robotics Improves Education At School

In general terms, educational robotics supports the youngest to apply their knowledge of physics, mathematics, logic, etc., while acquiring other skills such as teamwork, the development of real projects and problem-solving. Within this area, two types of use of programming and robotics can be distinguished as support within the classroom: robotics and educational programming, and programming and robotics as a social element.


Educational use consists of a set of physical or programming elements that motivate students to construct, program, reason logically and create new interfaces or devices; here, programming and robotic technologies are especially beneficial in teaching STEAM (science, technology, engineering, art and mathematics).

On the other hand, as a social element, programming and robotics can be used as a game or gamification, so that autonomous or semi-autonomous systems interact with humans or other physical agents or software in roles such as coach, partner, tangible device or registration of information.

Today there are already thousands of tutorials (online videos, assembly instructions, texts, etc.) and kits that facilitate the introduction into the world of robotics, both within the classrooms and in a particular way. A clear example is DYOR, an educational package created by professors and students of the Polytechnic University of Valencia that allows ESO and FP students to learn how to make robots easily.

Another example would be Next 2.0, a curriculum robotics project designed by the Edelvives company for work within the classroom from the preschool-to-primary period, relying on additional material for each student, guides for the teacher, as well as various applications; The main objective of Next 2.0 is to initiate programming knowledge to the little ones for the development of prevention, planning and development skills of the trial-error process, in a cooperative and problem-solving context.

Digital Education To The Youngest

In addition to all the facilities already mentioned, companies like Telefónica also support the insertion of robotics and programming in the classroom. In this sense, during the last school year, Telefónica launched the first edition of the National Interscholastic Programming and Robotics Contest in which students from almost 400 schools worked in teams creating technological and innovative solutions to participate.

On the other hand, Talentum promotes digital education from programs such as Talentum Schools, which offers children and young people free training and knowledge sharing in digital skills in schools throughout Spain.

Together, robotics and programming introduce an extraordinary dimension to the learning experience, since computational power is not only located on a screen but also intangible objects that share a physical space with students and the possibility of being altered for the environment.

Learning through robotics increases the commitment of the youngest in activities based on manipulation, the development of motor skills, eye-hand coordination and a way of understanding abstract ideas. In addition, robot-based activities provide an appropriate context for cooperative behaviour and teamwork.